10 Tips in Managing Multiple Responsibilities

Stop managing your time. Start managing your focus. ~ Robin Sharma

You have 24 hours in a day, and yet, you often feel it’s not enough to do all the things you need to do.

Nowadays, it’s common to fill your day with multiple tasks and responsibilities: with work or at home. And with all these responsibilities, you often feel that 24 hours is not enough.

In general, your available time is in reverse proportion to the responsibilities you take. This means that if you accept more responsibilities, the less available time you have. On the other hand, if you have less responsibilities, the more available time you have.

If time and responsibilities are linked together, then is the solution to have more time is to decrease responsibilities?

The answer can be yes, and this is the common choice. However, if you give up more responsibilities, like your work / business/ personal, in exchange for more time, you have to be willing to sacrifice another area of responsibilities, like not having much career or business growth, less experience, poor income or lifestyle.

An example of giving up responsibilities for more time is a mother giving up her work to take care of the family. If you have that option, to choose and sacrifice, then it will be great.

On the other, the answer can be a no. Because what if you don’t have an option to choose, or you don’t want to choose and sacrifice? Instead of sacrificing, you choose to manage both.

An example of choosing to manage multiple responsibilities is a hands-on mother or parent that manages both work and home. In this set-up, you’re both working, or managing your business, while also having time for the need of your home or personal life.

If you choose this kind of set-up, wherein you don’t want to sacrifice one of your responsibilities, you must learn to manage your responsibilities well in order to maximize your time and avoid the consequence such as burnout.

Personally, I chose the later, which is not to sacrifice. I chose to accept and manage my responsibilities. My responsibilities includes various tasks at work and at home. Many says I’m crazy to do both. And frankly, at times, it does feel that way. But it’s the choice that I currently made for a given period of time.

Managing responsibilities has pros and cons. The positive side is it helps you grow or mature you rapidly, as a person and financially. The consequence is it can lead to sacrificing your health due to burnout and stressed.

It’s hard and challenging to manage multiple responsibilities but it’s possible. Here are some of the things I learned and realized in my personal experience of managing multiple responsibilities.

  1. Make a List

You may find this surprising but the first step to managing your tasks or responsibilities is to make a list of what you need to do.

  1. 80/20 Pareto Principle

Look at your list and identify which item needs priority and importance. In determining importance and priority, you may consider the Pareto Principle which states that you do the 20% of the tasks which produces 80% of the result. Prioritize doing the most important 20%, delegate or outsource the 80% less important or can be done by others

  1. Time boxing and scheduling

Another method in managing responsibility is to schedule the item in the list. Set a time and deadline for completion. And in that given schedule, learn to focus in that single task until completion.

  1. Let go of perfectionism and the need to be in control

When you manage multiple responsibilities, expect that things won’t always go as planned or as you want it to be. Have a room for errors and bumps along the way. Don’t let those negative events prevent you from moving forward to your desired result.

  1. Keep moving, don’t procrastinate

Burnout is a common disease by proactive people managing multiple roles. And when it happens, you’ll have a strong desire to just stop and procrastinate. To prevent burnout from happening, make it a habit to keep moving everyday. Don’t procrastinate.

  1. Delegate or outsource

Many of your responsibilities can be delegated or outsourced. Instead of trying to do it all, find ways to delegate or outsource especially routine tasks. This will give you more time to focus on high impact tasks or activities.

  1. Keep away from distraction

When you do your tasks, keep away from any distraction. Avoid social media, chat rooms and opening multiple screen. Just focus on what you do at present or current task on hand.

  1. Be committed and persistent

Having multiple responsibilities require great degree of commitment and persistence. When you’re down and feel like giving up, remember why you started in the first place. Stay committed and persistent to your goals.

  1. Review and adjust

In the midst of your busy schedule, set a time for review of what you’ve done in a given period. Look for items to improve and items you did well. Adjust your schedule and how you do things as needed.

  1. Celebrate small successes

Last but not the least, learn to celebrate. Take a time off to do something that will reward your hard work. But be on the lookout that such celebration is within your financial budget.

I hope this article has been helpful. I’d love to hear from you on your experience and tips on how to manage multiple tasks or responsibilities. Please share yours in the comment box below.

For a final note let me leave you these wise words from Seth Godin:

Becoming a superstar takes about 10,000 hours of hard work.


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